Health Safety Policy

Health Safety Policy

Right Price (Wholesale) Ltd
UNIT 8 WHITBY AVENUE
PARK ROYAL INDUSTRIAL ESTATE
LONDON NW10 7SF
TEL: 020 3188 3005 FAX: 020 3188 3006
Wholesaler & Distributors of Soft Drinks & Conf. Etc.

7th May 2013

Ms. Avita Pereira
47A Litchfield Gardens
London
NW10 2LN

Dear Ms. Avita,

RE: HEALTH & SAFETY POLICY @ RIGHT PRICE (W/SALE) LTD

With reference our policy on Health & Safety we required our entire employees to comply in working safely and orderly manner at all times. We ensure everyone to follow all the rules and procedures orderly.


Office Safety

Workstation Arrangement

  • Have a sufficient work area, which allows you to position your keyboard, mouse, display, document holder and other items in the way that works best for you.
  • Organize your desk to reflect the way you use work materials and equipment.
  • Vary your tasks and take periodic breaks.
  • Watch out while you enter or exit the work premises to avoid any sought of dangers as the forklifts may be operating
  • Don’t use mobile phones while at work and also while you enter or leave the work premises to avoid being distracted.

At your Desk

Adjust your chair so that:

  • Your thighs are horizontal and there is support for your lower back.
  • Use good posture. Sit up straight, feet on the floor; if you’re using a keyboard, keep your wrists straight.
  • Change your seating occasionally during the workday.
  • Keep files, drawers, and cabinets clean, organized, and closed to prevent spilled material and tripping.
  • Store heavy supplies on lower drawers or at ground level, and secure items in cabinets that close securely.
  • Don’t eat or drink at your computer, as crumbs or spills might cause serious malfunctions to the equipment.
  • Secure sharp objects (cutting knives, scissors, paper cutter blades) when not in use; never leave these misplaced and unattended.

Adjust your keyboard and mouse so that:

  • Keyboard should be positioned so your arms are relaxed and comfortable.
  • Your shoulders should be in a relaxed position.
  • Your wrists should be extended straight.
  • Place the mouse close to the keyboard.

Adjust your computer Display

  • Position the screen to minimize glare and reflections.
  • An anti-glare filter on the front of the screen may be helpful.
  • Top of the screen should be adjusted to slightly below eye level
  • Position yourself and the display to achieve comfortable viewing distance (20-24 inches).

Moving around

  • Walk, don’t run.
  • Look where you’re going; you’ll have time to read later.
  • Watch for spills on the floor or other obstacles, and take the initiative to clean them or ensure that they’re cleaned.
  • Ensure that exits are clear and easily accessible.
  • Use the handrail on the stairs.

Live Healthfully in the workplace:

  • Obey and enforce the non-smoking rules.
  • Stay hydrated.
  • Don’t skip lunch; make sure you get your nutrients and minerals.
  • If your job is sedentary, be sure to take frequent breaks to walk around and stretch.

atch out for Potential Dangers

  • Report torn carpeting, loose floorboards or tiles, or otherwise unstable surfaces.
  • Report broken furniture, burnt-out light bulbs or other appliances, and other defective equipment.
  • Look out for frayed, torn, or otherwise damaged electrical cords, cables, etc.
  • Keep floors and walkways clear of cords; coil excess cables or use cable ties to keep them out of the way.
  • Remove obstructions in walkways and (especially) exits.
  • Remember the safety and exit signs to be quick in case of emergency.
  • Never touch electrical switches, outlets, or plugs with wet hands.
  • Report fire hazards; and have knowledge how to use fire extinguishers in case of emergency.

Emergency

  • Know the specific evacuation plans and guidelines—especially for natural disasters or conditions (fires, earthquakes, etc.) that are typical or probable in your area.
  • Practice regular drills for each type specific emergency.
  • Be familiar with all emergency exits and how to access them.
  • Know to use the First Aid Box

Warehouse

  • When entering different work areas, familiarize yourself with any required safety precautions. Be aware of work going on around you. Keep clear of suspended loads, traffic areas, etc.
  • Report any unsafe conditions or equipment to your supervisor. Keep horseplay and rough housing away from the job. Practical jokes often become painful injuries.
  • Preventing accidents depends mostly on you, THINK SAFETY. Work with care and good judgment at all times to avoid accidents.
  • Report any injuries immediately. Even small cuts can become seriously infected. Rely on your supervisor’s knowledge and experience if you do not understand any rule or work operation.
  • Intoxicants and non-prescribed drugs are NOT PERMITTED and result in disciplinary action.
  • Keep your mind on your job and your temper under control.

Material Handling Protections

  • No one but the operator should ever ride on a forklift.
  • Never stand or walk under the raised part of a forklift, even if it's empty.
  • Place forklift loads carefully so they're stable and won't fall off or tip the truck over.
  • Drive a forklift slowly, obeying traffic rules.
  • Keep forks—and loads—low and tilted back while moving.
  • Park a forklift with forks lowered and tilted flat, brake set, and key removed.

Dollies and hand trucks are much simpler. But they, too, can be hazardous if they're not loaded and used properly. Here are some reminders:

  • Load heavy objects on the bottom and secure any bulky or awkward items.
  • Don't pile items so high that you can't see over them.
  • Push, rather than pull, when possible.
  • Lean in the direction you're going and keep the load ahead of you when walking downhill.

Safe Lifting

Sometimes we handle materials with our own bodies. The best way to prevent injury is to lift and carry properly. First, know your own limitations. Don't test your strength by seeing how big a load you can lift. If it's too heavy or awkward, get help. As you know, back injuries are the biggest hazard in lifting and carrying. To save your back, let your legs do the work. When you lift:

  • Stand close to the load and squat down to it; don't bend over.
  • Grip the load firmly with your hands and bring it close to your body, with your weight centered.
  • Lift your head and shoulders first, then let your legs push your body up.
  • Be sure you can see over the load.
  • As you move, take small steps and don't twist. Move your feet to change direction.
  • To unload, face the spot and lower the load slowly, bending your knees.
  • Place the load on the edge of the surface, with your fingers away from the bottom. Then slide the load back.

Safety Procedures

  • Don't leave items in aisles, on the floor, or perched insecurely on a surface.
  • Clean up all spills immediately.
  • Don't block sprinklers, fire exits, or fire extinguishers.
  • Put items in their assigned places immediately, rather than moving them from one stopping point to another.
  • Don't leave cutters or other sharp tools or materials sticking out.
  • Keep cords and wires off the floor.
  • Report loose flooring or other tripping hazards.
  • Dispose of all trash immediately in proper containers.
  • Do not wear loose fitting clothes or jewelry. Long hair also needs to be confined.

Safe Storage Practices

Safe storage is more than keeping everything in its proper place.

  • Check that shelves and racks are sturdy and in good condition.
  • Stack all materials on a flat base.
  • Place heavier objects close to the floor, lighter/smaller objects higher.
  • Don’t stack items so high that they could block sprinklers or come in contact with overhead lights or pipes.
  • Use material handling equipment or stand on a ladder to place or remove items above your head. Never stand on a shelf or rack or on boxes or a chair.

Certain items need special storage precautions. If, for instance, you have to stack empty skids or pallets, use equipment or get a helper. Don't drop or walk on empty skids or pallets; it could weaken them. In addition:

  • Stack empties flat, not on end.
  • Don't let them jut out into aisles.
  • Stack them no more than four feet high.
  • Watch out for splinters or nails.

Packing and Unpacking

  • You also have to be aware of hazards and safety procedures when you pack and unpack containers. Any cutting tool demands caution. Hold and use it in a manner that won't cut you or someone else. Don't leave an open blade on the floor or any surface where it creates a hazard.
  • Take care with metal and plastic strapping, too. If it whacks you in the face or eyes—or anywhere else, for that matter—you'll regret it. Always wear heavy gloves and goggles when you attach or remove strapping. Use cutting tools that don't leave sharp edges.
  • If you're doing packing, be sure to put the straps on with just the right tension—not too loose or too tight. Don't lift by the strap unless it's designed for that purpose. When you remove the straps, use one hand to hold down the strapping and one to cut. Make sure that the sharp strapping end will go away from you when you cut.
  • Once the straps are cut, place them immediately in a trash container so they don't hurt someone while lying on the floor.

Preventing Falling Objects

Falling objects are hitting one of the biggest hazards in a high-ceilinged warehouse. An object doesn't have to fall far to pack a powerful punch. To avoid such accidents, keep these safety procedures in mind:

  • When working on a height, use signs and barricades to alert people on the ground level.
  • When working on the ground, pay attention to warning signs and don't stand under people or materials.
  • Don't keep tools and materials on the edge of a platform, ladder, railing, etc.
  • Don't let tools stick out of your pocket when you're above ground; they could fall out when you bend or lean over.
  • Don't stand or walk under a crane, forklift, etc.

Personal Protective Clothing

One of the best ways to protect you from injury in the warehouse is to wear the proper clothing and equipment.

  • As we've noted, a lot can go on over your head in a warehouse. So hard hats are an important form of protection, for injury to the head from falling objects.
  • Protecting your feet is important, too. There is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole...." Your shoes should also have non-skid soles to prevent slips when you work on loading docks, ladders, etc.
  • You need gloves to protect your hands when you're handling materials that are rough or sharp or have splinters.

Housekeeping

  • Maintain good housekeeping at the job. Keep materials orderly.
  • Prevent piles from falling or shifting (tie or support if necessary). Clean up oil, grease and water spills right away.
  • Provide safe access to work areas. Do not block aisles, traffic lanes, fire exits and keep loose materials off stairs, walkways, ramps, and platforms.
  • Avoid shortcuts, use ramps, stairs, walkways, and ladders.
  • Pallets are to be stored flat, no on their edge. Do not stand on pallets. Instead of standing on a pallet use the proper ladder for the job.

Delivery Trucks

  • Inspect trucks daily before operating. Maintain a daily pre-op record and service according to schedule.
  • Check engine oil, tire pressure, lights and make sure brakes are properly adjusted and in good working order.
  • Adjust side mirrors. Keep windshield, side windows, and mirrors clean.
  • When operating truck, keep engine below governed speed. Allow engine to reach operating temperature before using full capacity operation. Check instruments for overheating, loss of oil pressure, proper RPM, and road speed. Always use proper engine speed and gear ratio. Do not coast downhill use lower gears.
  • Do not overload truck. Make sure cargo is properly loaded and secured. Do not overload truck.
  • Entering and exiting, face equipment, use handholds, steps and ladders.
  • When parking, set hand brake, put truck into gear and park. Use blocks when the potential for roll away exists.

Safety Attitude

We've talked about many different safety procedures that can prevent injury and accidents in a warehouse. There's one more, which is all-important. That's your attitude. No matter how good the protective equipment and how strict the rules; you can't be safe unless you make safety a priority. You have to take it seriously and use the equipment and procedures.

You also have to use your common sense. For example:

  • Pay attention to warning signs and signals—and obey them.
  • Watch where you're going; work is no place for daydreaming.
  • Walk, don't run. You'll get there almost as quickly—and more importantly, you'll get there.
  • Hand tools and materials to other people; don't throw them.
  • Don't fool around; there are too many potential hazards here to allow horseplay.
  • Use of mobile phones while at work is strictly prohibited; any person doing so will be strictly taken to task.

Any further action that must be taken in an emergency please call 999

While we are at work – then let’s work as a team – if you fill we have missed any issues that might help others on this matter then please let us know.

Thanking you kindly for your attention in this matter.

Yours sincerely

RIGHT PRICE (W/sale) LTD